How it works · QuickBooks
Lands in QuickBooks as an unpaid Bill
Expenses & BillsBillsUnpaid
ABC- Bills, under Expenses & Bills
- The Unpaid tab
- Each bill, with its due date and open balance
A real screenshot from one of our QuickBooks test companies, so the vendors differ from the document below. Tap it to open full size.
- VendorSilvaquist Summit Fleet Services
- Bill no.SSF-68138
- Bill dateSep 12, 2026
- Due dateSep 22, 2026Terms are used only when no due date is printed
- Category details2 linesOne category line per item, tax folded in
- Total$232.91
Original PDF attached
Accounts Payable goes up by $232.91 until you pay it.
Your rules
You decide what goes through on its own
One setting per QuickBooks connection. A new connection starts on Hybrid for bills and Manual for receipts. Before any bill posts it is checked against the bills already in QuickBooks for a duplicate, in every position.
Manual
Bills and credit memos
Every bill and credit memo waits for you on the dashboard.
Receipts
Exact matches attach. A receipt with no match waits; you create the expense.
Hybrid
Bills and credit memos
A vendor already in your books posts on its own. A new vendor waits for you.
Receipts
With no match, the expense is created when the merchant is known and the paying account is clear.
Automatic
Bills and credit memos
New vendors post too, with no check that the sender is who they say.
Receipts
With no match, the expense is created right away.
Focus on growing your business,
not data entry.
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